Online admissions and fee collection for a coaching institute
Enquiry to admission online, with fees collected and tracked automatically.
A concept: we'll show how it would work for your business.
Concept project: designed and built by Yuvyora to show approach and capability, not for a paying client.
- Industry
- Education
- Capabilities
- Web & App Development, Performance Marketing
- Timeline
- Concept · 5 weeks
The concern, and the fix.
- 01
The concernHundreds of enquiries in a register, followed up from memory.
How it's solvedEvery enquiry tracked with a status and a next step.
- 02
The concernAdmission forms are filled on paper at the counter.
How it's solvedAn online admission form students fill from home.
- 03
The concernInstalment fees are hard to follow.
How it's solvedInstalments with reminders, and a dashboard for the whole season.
Online admissions and fee collection for a coaching institute. Every enquiry from ads and walk-ins is tracked to admission, students complete forms and upload documents online, and instalment fees are collected with automatic reminders.
The challenge
Admission season brings hundreds of enquiries that are tracked in registers and followed up by memory.
What we'd build
- Built an online admission form with document upload and status tracking.
- Connected fee payment with instalment reminders.
- Ran admission-season lead campaigns with every enquiry tracked to its source.
Enquiry tracking
Every enquiry with its source, counsellor and next follow-up.
Online admission form
Course choice, documents and photo uploaded from a phone.
Instalment fees
Fee plans with automatic reminders, UPI payment and receipts.
Season dashboard
Enquiries, admissions and collections for the admission season.
- 01
Enquire
A student enquires from an ad, website or walk-in.
- 02
Counsel
A counsellor follows up and shares course details.
- 03
Admit
The student completes the form and pays the first instalment.
- 04
Collect
Remaining instalments are reminded and collected automatically.
What we'd use to build it. The final choice depends on your needs and the systems you already use.
16 tools across 6 layers
App
- Next.js and ReactFast, search-friendly pages and a responsive dashboard
- TypeScriptTyped data, so mistakes are caught before release
- Installable web app (PWA)Opens from the home screen like an app, no store needed
Design
- FigmaScreens designed and tested with real users before any code
- Design tokensOne look across every screen, easy to rebrand
Data and sign-in
- Firebase AuthenticationPhone OTP or Google sign-in, nothing to remember
- Cloud FirestoreLive updates across staff and client screens
- Cloud FunctionsReminders, receipts and other tasks that run on their own
Integrations
- RazorpayUPI, cards and net banking, with automatic receipts
- Google Maps PlatformLive locations, routes and arrival times
- SMS gatewayReminders that reach every phone, smartphone or not
Hosting and quality
- Firebase HostingGlobal CDN with HTTPS
- Automated testsSecurity rules and key flows tested before every release
Marketing
- Meta Ads and Google AdsCampaigns aimed at the right buyers
- Google Analytics 4 and Tag ManagerEvery lead and order traced to its ad
- Looker StudioA weekly dashboard of spend, leads and returns
- No enquiry forgotten in a register during the admission rush.
- Clear knowledge of which ads bring admissions, not just calls.
- Steadier cash flow from on-time instalments.
- Scholarship tests
- Online tests that feed straight into admissions.
- Batch allocation
- Admitted students placed into batches automatically.
- Alumni referrals
- Referral tracking from past students.
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Let's create what's next.
We are partnering with a select group of 5 founding clients. Each one gets our full attention, our best thinking and terms reserved for the businesses that grow with us from the start.
- Senior team on your project from day one
- Preferred founding terms, agreed in your proposal
- Direct founder involvement in every key decision
- Priority scheduling ahead of standard engagements
Apply for a founding place Or start with a free website & app audit